THE SOUTH COAST DISTRICT BOWLING ASSOCIATION INCORPORATED

Mollymook Bowling Club
Nowra Bowling Club Ltd
Shoalhaven Ex-Servicemen's Bowling Club
Shoalhaven Heads Men’s Bowling Club
St Georges Basin Country Club Bowling Club
Sussex Inlet Bowling Club
Sussex Inlet RSL Bowling Club

PART III - STATEMENT OF OBJECTS

3. Objects

The objects of the Association shall be:-

(a) Affiliate with the Zone and State body
(b) To arrange and conduct, in conjunction with the Royal New South Wales Bowling Association, the affairs of the Association for which it is a District Association
(c) To promote the welfare of the Clubs affiliated with it
(d) To conduct bowls events
(e) To join with any other body, or the public generally, in promoting the welfare of residents of the District for which it is the District Association

PART IV – MEMBERSHIP

4. Club Membership

A For the purpose of these Rules, a Member shall be deemed only to be a Member of the Club having registered his membership and paid his subscription in terms of Rule 7(a) but if two or more Clubs shall have each registered and paid the subscription on behalf of the same Member in any season then such Member shall be deemed to have declared to play for the Club with which he shall have first played in any Association Competition during the season. All Major Club Championships are deemed to be Association Competitions.
B If a member is registered with the Royal New South Wales Bowling Association by two of more Clubs in the South Coast District Bowling Association, that is a multiple member;
Such member shall only have his capitation fee paid to the District by that Club that he plays for as his "home Club" in order to play Major Club Championships and Association Competition.

5. Qualification for Affiliation

A. A Club
(1) of which there are at least sixteen (16) financial members;
(2) which has ready to play at least one green
(a) of which the Club is owner or has some other secure tenure approved by the Association, and of which the Club either has control and management or has some agreement or arrangement with the person or body having control and management which agreement or arrangement is approved by the Association;
and
(b) which has at least four (4) rinks laid down in conformity with the laws of the
game of bowls
(3) whose rules are, or Constitution is, not inconsistent with this Constitution is entitled, subject to this Constitution, to be granted affiliation

B. A Club
(1) of which there are at least sixteen (16) financial members
(2) which has given an undertaking to the Association in a form approved by the Association that it will lay down, within twelve (12) months after the date of its application for affiliation, at least (1) green
(a) on land which it is the owner or has some other secure tenure approved by the Association, or of which it has entered into negotiations to become the owner or to obtain such a tenure; and
(b) which will have at least four (4) rinks laid down in conformity with the laws of the game of bowls
(3) which has not previously been granted provisional affiliation;
(4) whose rules are, or Constitution is, not inconsistent with this Constitution is entitled, subject to this Constitution, to be granted provisional affiliation with the Association

C. Register of Members
(1) The public officer of the association shall establish and maintain a register of members of the association specifying the name and address of each person who is a member of the association together with the date on which the, person became a member.

(2) The register of members shall be kept at the principal place of administration of the association and shall be open for inspection, free of charge, by any member of the association at any reasonable hour.

6. Club Application
Any Club applying for affiliation shall support its application by a copy of its rules and any necessary documents, that it possesses the necessary qualifications as set forth in these rules. Similar documents shall be furnished whenever required by the Association

7. Annual Subscriptions
(a) Every affiliated Club shall pay to the Association an annual capitation fee (annual subscription fee) for each of its full members. The amount of such capitation fee (annual subscription fee) shall be determined at the Annual General Meeting each year, as provided for in the Articles of the Royal New South Wales Bowling Association. For the purpose of these Rules a member shall be deemed to be a member of the Club having registered his membership and paid his subscription. The Club responsible in each case will be the Club for which the member has declared to play as provided in Rule 4(a)
(b) The Secretary of each affiliated Club shall furnish to the Secretary of the Association not later than the 21st August in each year, a list in alphabetical order, of the names of all Full, Life and Junior members. Only such members or additional members notified shall be eligible to compete in Association competitions with such Club. Provided that the Secretary of every affiliated Club shall immediately register with the Secretary of the Association the full names and addresses of any such additional members accepted for membership at any subsequent date during the season.

(c) The annual subscription shall be due on the first day of July in each year, and must be paid to the Association no later than the 1st September in each year. Such payment shall make the paying Club financial for the year ending 30th June following, and will entitle their representatives or delegates, as the case may be, to speak and or vote at any meeting of the Association or Management Committee until 30th September next following.

(d) Every Provisional Club of which at least 16 members have paid the annual subscription for the then current year shall be entitled to apply for conditional affiliation with the Association. The application may be granted if the Provisional Club undertakes completion of the laying down of the green within twelve months from the date of such application. When the green shall have been laid down in conformity with the Laws of the Game and is ready for play, the provisional affiliation, on application of the Provisional Club, may, by resolution of the Association, be confirmed and the Club granted affiliation. If the green shall not be laid down within the said period of twelve months the Association may by resolution forthwith revoke the provisional affiliation of any such Club and no further application shall be granted until the green has been laid down in accordance herewith. Two (2) delegates may be sent to any meeting of the Association by each Provisional Club but such delegates shall take no part in the deliberations at any meeting and shall not be entitled to stand for any Office in the Association.

(e) The annual subscription for Junior Members shall be fifty percent (50%) of the annual subscription of a full member.

8. Life Membership
The Association at the Annual Meeting may appoint Life Members of the Association, provided that the person(s) nominated shall over a period of a minimum of ten (10) years rendered long and meritorious service to the Association and provided that no member shall be granted Life Membership unless nomination is made by two (2) Officers or delegates in writing at least twenty-one (21) days prior to the date of such Annual Meeting and the subsequent adoption of the nomination by not less than two-thirds of those present and entitled to vote.

9. Members Liabilities
The liability of a member of the association to contribute towards the payment of the debts and liabilities of the association or the cost, charges and expenses of the winding up of the association is limited to the amount, if any, unpaid by the member in respect of membership of the association as required by Rule 7.

10. Disciplining of Members
If any member shall wilfully refuse or neglect to comply with the provisions of the rules of the association or shall be guilty of any conduct of which in the opinion of the Committee is unbecoming of a member or prejudicial to the interest of the association the Committee shall have power to reprimand and fine and suspend and expel such member from the association. Provided that at least seven (7) days before the meeting of the committee at which a resolution to reprimand and/or fine and/or suspend and/or expel such member or any combination thereof is put the member shall have had notice in writing of such meeting and of what is alleged against him and that he shall at such meeting and before the passing of such resolution have had an opportunity of giving orally or in writing any explanation or defence he may think fit and provided further that no member shall be expelled from the association unless the resolution for his expulsion is passed by a majority of two-thirds of those committee members present and voting.

11. Right of Appeal of Disciplined Member
(1) A member may appeal to the association in general meeting against a resolution of the committee which is passed under rule 10, within 7 days after notice of the resolution is served on the member, by lodging with the secretary a notice to that effect.
(2) Upon receipt of a notice from a member under clause (1) the secretary shall notify the committee which shall convene a general meeting of the association to be held .within 21 days after the date on which the secretary received the notice.
(3) At a general meeting of the association convened under clause (2):-
(a) no business other than the question of the appeal shall be transacted;
(b) the committee and the member shall be given the opportunity to state their respective cases orally or in writing, or both; and
(c) the members present shall vote on the question of whether the resolution should be confirmed, revoked or varied.
(d) voting shall be conducted on a show of hands unless the meeting resolved by ordinary majority a secret ballot

12. Resolution of Internal Disputes
Disputes between members in their capacity as members of the association shall be referred to the committee of the association for resolution.

Disputes between members of the association and the association shall be referred to the Royal New South Wales Bowling Association for determination.

PART V - MANAGEMENT COMMITTEE

13. Meetings of the Management and Executive Committees

(a) The Management Committee shall meet for general meetings in the odd months of the year, that is, January, March, May, July, September, November, such time, date and place to be decided by the Management Committee. Special General Meetings may be called by the President, or by the Secretary on a written request signed by representatives of not less than five (5) affiliated Clubs.

(b) The Executive Committee shall meet when summoned by the President, or by the Secretary on a written request signed by at least four (4) of its members.

14. Notice of Management Committee Meetings
Notice of every meeting of the Management Committee and the nature of the business to be transacted thereat shall be posted or delivered to each Executive Officer and affiliated
Club at least fourteen (14) days before the date of an Ordinary Meeting or Special Meeting. Notices of motion shall be delivered to the Secretary at least twenty-one (21) days before
the date of an Ordinary Meeting or Special Meeting.

15. Quorum of Management Committee and Executive Meetings
At all meetings of the Management Committee, ten (10) Officers and Delegates, and at all
meetings of the Executive four (4) members shall form a quorum. Should a quorum not
be present within thirty (30) minutes of the appointed time, the meeting shall lapse or may be adjourned to such date, time and place as may be determined by those present.

16. Management
(a) The management of the Association shall be vested in a committee consisting of Officers, Delegates and Chairmen of Permanent Sub-Committees who shall be appointed as hereinafter provided
(b) The Officers shall be Patron, President, Immediate Past President,(who shall have occupied the office of President for a period of at least one full year whilst remaining a Member of an affiliated Club) four (4) Vice-Presidents, Honorary Secretary/Treasurer, Honorary Assistant, Secretary/Pennant Recorder, Publicity Officer, and Chairmen of Permanent Subcommittees
(c) The abovementioned Officers, (with the exception of the Immediate Past President) shall be elected at the Annual Meeting of the Association and shall hold office until their successors have been appointed.
(d) No person shall hold the office of President for a period of more than three (3) consecutive years, not including any broken period
(e) At all meetings of the Management Committee, the Executive and Delegates shall be entitled to vote.

17. Officers and Duties
(a) The President shall preside at all meetings of the Association Management and Executive Committees. Should the President be absent, or being present decline to preside, the Vice-President first elected shall preside, or failing him. The Vice-President next elected and so on. Should all Vice-Presidents be absent, or being present decline to preside, the Hon. Secretary shall call for nominations from the Delegates present and shall elect a Chairman there from. The President and Hon. Secretary shall be ex-officio members on all subcommittees except Selection.

(b) The Treasurer shall receive and pay all moneys on account of the Association. He shall keep a current account to be styled the "South Coast District Bowling Association" at such financial institutions as the Management shall direct, such account to be operated on by cheque as directed by Rule 35(a) and shall furnish a statement of receipts and disbursements as required, and a properly audited account and financial statement to accompany the Annual Report.

(c) The Secretary shall keep a faithful record of business transacted at all Management Committee, Executive Committee, Annual and Special Meetings. He shall keep a register of all Officers and Delegates. He shall call all meetings in accordance with these rules, attend all meetings of the Association and see the minutes of all proceedings are properly kept as a record. He shall keep records and statistics as required and shall submit the Annual Report for the season to the Annual Meeting. He shall also keep a record of all Real and Personal property of the Association.

(d) The Assistant Secretary/Pennant Recorder shall assist the secretary when required by that Officer. He shall act as Registrar for Pennant Competitions and maintain official records of results in such events. Any infringements of conditions governing eligibility of players should be reported to the Match Committee for any necessary action to be taken.

(e) Should the Secretary/Treasurer or Assistant Secretary/Pennant Recorder be absent or ill, or should they neglect or refuse to abide by these Rules, the Management Committee shall have the power to appoint another to act in his stead.

18. Absence and Leave of Absence
(a) Upon being satisfied of the bona fides of the case and provided no undue inconvenience may ensue, the Management Committee may grant leave of absence to Officers of the Association, members of the Executive Committee and members of Permanent Committees and Sub-Committees

(b) The position of any Officer of the Association who shall absent himself for three (3)
consecutive meetings of the Management Committee, without having obtained
permission as above provided, may be declared vacant by the Management Committee.
The provisions of this sub-clause shall not apply to the Patron.

19. Vacancies
(a) The Management Committee shall fill the vacancies occurring amongst its Officers, or in any Sub-Committee, or in the position of Auditor, with the exception of President, who shall be elected at a Special Meeting of the Association. No such vacancy shall be filled until fourteen (14) days' previous notice shall have been given to those entitled to attend and vote at the meeting at which it is intended to fill such vacancy.

(b) For the purpose of these rules a casual vacancy in the office of a member of the committee occurs if the member-
(i) dies;
(ii) ceases to be a member of the association;
(iii) becomes an insolvent under administration within the meaning of the Companies New South Wales) Code;
(iv) resigns office by notice in writing given to the secretary;
(v) is removed from office;
(vi) becomes of unsound mind or a person whose person or estate is liable to be dealt within any way under the law relating to mental health; or (vii) is absent without the consent of the committee from three (3) consecutive committee meetings.

20. Delegates
Every fully affiliated Club shall be entitled to send two (2) delegates to every Management Committee meeting of the Association. Immediately after the appointment of Delegates the Club shall notify in writing to the Association Secretary the names and postal addresses of such Delegates. Should any Delegate fail to attend or be represented by a Deputy (as provided in Rule 21) three meetings consecutively, his scat shall automatically become vacant and his Club shall be notified of the fact within seven (7) days. Such delegates shall not be again appointed during that year. The Delegate to the Royal New South Wales Bowling Association shall be the President or his nominee. Delegates to Zone shall be the President, Secretary and Chairman of the Match Committee or such person(s) as the Management Committee shall nominate

21. Deputy Delegates
In the event of a Delegate being unable to attend any meeting of the Management Committee he (or the Secretary of his Club) may in writing appoint any member of his Club as his deputy at such meeting.

22. Executive Committee
(a) The Executive Committee shall consist of the following:-The President, the four (4) Vice-Presidents, the Hon. Secretary/Treasurer, the Immediate Past President, the Honorary Assistant Secretary/Pennant Recorder, Publicity Officer and the Chairman of each of the permanent sub-committees.
(b) The Executive Committee shall, subject to these Rules, be entrusted with the following
powers and duties:-
(i) It shall deal with all matters of urgency relating to finances and have power to incur liability to an amount not exceeding $1,000.00
(ii) It shall deal with any matters which in its opinion should be dealt with without waiting for the Ordinary or Special Meeting of the Management to be called, provided that at each meeting of the Management Committee, the Secretary shall provide a written report from the Executive of any business that it shall have transacted or dealt with since the previous meeting.

23. Sub-Committees
(a) Permanent Sub-Committees shall be elected as hereinbefore provided, except that no club shall have more than one of its members on any one Permanent Sub-Committee, except the Coaching, Umpires and Junior Sub-Committees, who if unable to find suitable qualified candidate/s from other club/s are exempt from this restriction. Every Sub-Committee shall report to each meeting of the Management Committee the results of its labours, and shall hold office until its successor is appointed.
(b) The Coaching Committee shall consist of a Chairman and three members, all of whom shall be currently accredited National Coaches appointed as the Management Committee sees fit. The duty of this Committee shall be to conduct coaching examinations and such other duties as the Management Committee shall direct.
(c) There shall be five Permanent Sub-Committees elected by the Management Committee annually.
(i) The Match Committee, which shall consist of a Chairman and three (3) members.
(ii) The Selection Committee, which shall consist of a Chairman and four (4) members, two from the northernmost and two from the southernmost half of the Clubs
(iii) The Greens Committee, which shall consist of six (6) members, one the Chairman, three (3) from the northernmost half of Clubs and three (3) from the southernmost Clubs.
(iv) The Umpires Committee, which shall consist of a Chairman and three (3) members each of whom shall be National Umpires holding the necessary qualifications.
(v) The Junior Bowls Committee, which shall consist of a Chairman and two (2) members. The Chairman being the delegate to New South Wales Junior Bowls Association.

(d) The duties of the Match Committee shall be as follows:-
(i) To arrange the necessary details for Pennant and Association Competitions and matches and to present not later than the November meeting of the Management Committee in each year the conditions for the ensuing season in respect to such competitions, a copy of the proposed conditions to be forwarded to all affiliated Clubs fourteen (14) days prior to such meeting.
(ii) Subject to the conditions laid down in the Season's Programme as provided and adopted by the Association and Clause (c) of this Rule to have full control in the playing and conducting of all Pennant and Association Competitions.
(iii) To settle all disputes arising in connection with Pennant and other Association fixtures, subject to appeal to the Management Committee.
(iv) To deal with all applications for permits in Association Competition/s
(v) To represent the Association on matters in connection with the testing of bowls.
(vi) It shall arrange all necessary details for Association matches. After receiving from the Greens Committee a list of greens recommended as suitable it shall allot the greens for Association matches.
(vii) Generally , to deal with and report upon matters relevant to such duties that may be referred to it by the Management Committee.
(viii) To give consideration to any report in writing by the Greens Committee through the Secretary as to the green(s) of any Club considered by the Committee to be unfit for the playing of any Association Match.
(ix) The Match Committee has the right to grade all Clubs for Pennant play.
The Match Committee may decline to accept entries from such Clubs unless said Club:-
(aa) Can submit acceptable evidence that the green(s) will be placed in a condition satisfactory to the Match Committee before the date set down for the playing of the first round of the competition concerned, or
(bb) Can make arrangements with another Club or Clubs in reasonably close proximity for the use of sufficient green space satisfactory to the Match Committee to serve as its home green(s) for the purpose of the events upon all days on which a round of the competition is set down for play until such time as its own green(s) is/are placed in a condition satisfactory to the Match Committee, or
(cc) Is prepared to forfeit all matches set down for play on days which its own green(s) is/are considered by the Match Committee (after receipt of a report from the Greens Committee) to be unfit for play and upon which days it is unable to obtain the use of satisfactory green space from another Club in reasonable close proximity.
(x) In the case of green(s) that become unfit for play during the progress of an Association Competition and are reported as such by the Greens Committee in writing to the Match Committee through the Secretary (unless the Club concerned shall make arrangements satisfactory to the Match Committee to play the matches at another Club) such Club shall forfeit all matches until its green(s) have been declared by the Greens Committee as being fit to play.

(e) The duties of the Selection Committee shall be:-
(i) To select sides to play in all Association Matches
(ii) To immediately report such selections to the Secretary
(iii) To arrange for representatives from their Committee to be in attendance at quarter-finals, Semi-finals and finals of all Association Competitions
and fixtures.
(f) The duties and powers of the Greens Committee shall be:-
(i) To inspect all greens in due time before the commencement of the Pennant Competition and during the season and to report to the Management Committee
upon their fitness for use in connection with Pennant and other Association fixtures.
(ii) Prior to the selection of greens for the playing of Inter-District and Inter-Association matches, to make an inspection and furnish recommendations
in writing to the Match Committee as to the greens which, in its opinion,
arc suitable to be used for such matches.
(iii) After inspection of any green to furnish to the Management Committee
a report on the greens inspected, more particularly in relation to compliance
with the By-Laws of Bowls Australia as to the area. banks, ditches, rinks,
boundary pegs, etc.

(g) The duties of the Umpires Examination Committee shall be to maintain (in conjunction with the Secretary) a register of holders of National Umpires Certificates and date of expiry of such certificates. To promote and encourage as far as practicable classes for aspiring National Umpires, arrange examinations and re-examinations as required, and to carry out such functions as the Management Committee may from time to time decide.

(h) The Junior Bowls Committee shall promote the game by holding competitions and seminars to encourage young bowlers to participate in the game of bowls and carry out such functions as the Management Committee may from time to time decide.

PART VI - MEETINGS

24. Notice of Annual Meeting
The Annual Meeting of the Association shall be called by giving at least fourteen (14) days notice by circular to all affiliated clubs.

25. Annual and Special General Meetings
(a) The Annual Meeting of the Association shall be held in the month of August in each year, and this meeting and every Special General Meeting of the Association shall comprise the Executive Committee and two (2) delegates appointed by each affiliated club, as hereinafter provided.

(b) No delegate shall be permitted to speak or vote at any meeting unless the annual Subscriptions payable by his club have been duly paid in accordance with the provisions of rule.

(c) Should any delegate be unable to attend the Annual or any Special Meeting, he (or the Secretary of his club) may, in writing, appoint another member of such club to attend in his place, and vote there at as his deputy.

(d) Nominations for the position of President, four (4)Vice-Presidents (one only to be elected from any affiliated club ) Honorary Secretary/Treasurer, Assistant Honorary Secretary/Pennant Recorder, Publicity Officer, may be held in conjunction with another office) and all Sub-Committees (all of whom shall be Full members of an affiliated club) and the position of Honorary Solicitor and Auditor (who may be a qualified registered Public Accountant) shall be made in writing by the proposer and seconder, with the consent in writing of the nominee and delivered to the Secretary at least 21 days prior to the date of the Annual Meeting. Should such nominations fall short of the required number, those nominated shall be declared elected. Any vacancies shall be filled at the meeting by being proposed in the ordinary manner, with the consent of the nominee. Permanent Subcommittees may be elected at the first General Meeting.

(e) The office of Patron shall not be elective but the appointment may be made by the Association on the recommendation of the Executive

(f) No person shall hold more than one office in the Association, subject to 25(d) at any one time except as a member of any Permanent Sub-Committee.

(g) Any business requiring a special resolution may be transacted at the Annual Meeting if at least 28 days notice in writing has been given to the Secretary, who shall notify all Club Secretaries at least 21 days before the meeting of all business to be transacted thereat.
(h) A preliminary notice of the Annual Meeting shall be issued by the Secretary, setting forth the usual business and the fact that nominations for the positions set out in rule 25(d), together with notices of special business must be in the hands of the Secretary at least 28 days prior to such Annual Meeting. Such preliminary notice shall be issued no later than the first week in July.
(i) At all Annual or Special Meetings of the Association the Executive and Delegates shall be entitled to vote, and all Officers shall be eligible for re-election subject to nominations in terms of rule 25(d).

26. Business at Annual Meetings

At the Annual Meeting the order of business shall be:-

(a) The roll of Officers and Delegates shall be called before any business is proceeded with
(b) Reading and conformation of minutes of previous Annual Meeting and of Special General Meetings (if any) held during the year
(c) Consideration of the Management Committees Annual Report, Balance Sheet and Auditors Report.
(d) Election of Officers and Auditor by ballot. The Returning Officer and Scrutineers of such election shall be persons other than members of the Executive and Delegates.
(e) Determination of Captation Fee (Annual Subscription Fee) for the ensuing year
(f) Determination of out of pocket expenses
(g) Business of which due notice has been given
(h) Any business which the meeting by a majority agrees to deal with as general business.

27. Quorum at Annual and Special General Meetings
At every Annual or Special General Meeting ten (10) Officers and Delegates shall form a Quorum. If a quorum is not present within 30 minutes of the appointed time of meeting, the meeting shall be adjourned to such date, place and hour as may be determined by those present.

28. Special General Meetings
A Special General Meeting of the Association may be called by the President, or the Secretary when directed by a resolution of the Management Committee, the Executive Committee, or on written requisition from five (5) affiliated Clubs, and notice of the meeting together with business to be transacted shall be forwarded to each affiliated Club at least twenty one (21) days prior to such meeting.

29. Ballot
The sense of any Annual, Special or Management Committee Meeting shall be determined by a show of hands, unless a ballot be demanded by not less than five (5) of those present. Where a ballot is held for the election of Officers or members of Permanent Sub-Committees, the details of the votes polled shall be disclosed to the meeting by the Chairman or returning officer in order of preference, unless such meeting decides otherwise.

30. Casting Vote of Chairman
At all meetings of the Association, Management Committee and Executive, the Chairman shall have a casting, as well as a deliberative vote.

31. Notice of Motion - Absence of Mover
In the absence of the intending mover of any motion, of which notice has been duly given, the same may, with the consent of the meeting be moved by any other member of the Management Committee.

PART VII – MISCELLANEOUS

32. Alteration of Rules and Rescission of Alteration
No existing Rule shall be repealed or altered, nor any new Rule be adopted without the consent of two-thirds of those present and voting at the duly convened meeting, annual or otherwise and of which twenty-eight (28) days notice has been given to the Secretary, and at least twenty-one (21) days notice shall have been of such proposed repeal, alteration or adoption, by notice to all Officers and to affiliated Clubs. No resolution passed by the Association during the immediately preceding period of thirteen months shall be rescinded without notice of motion having first been given.

33. Royal New South Wales Bowling Association
The Association shall be a District Association as defined in the Constitution of the Royal New South Wales Bowling Association, but may withdraw there from upon a resolution of the Association carried by a two-thirds majority of those present and entitled to vote. At least twenty one (21) days' notice by circular must be given to Officers and affiliated Clubs, of any proposal to withdraw from the Royal New South Wales Bowling Association.

34. Laws of The Game
The Laws of the Game shall be those adopted by Bowls Australia, whilst affiliated with such organisation. Sec" Interpretations" above

35. Funds - Management
(a) The funds of the Association shall be placed in such financial institutions as the Management Committee may from time to time determine to the credit of the South Coast District Bowling Association
(b) Such funds to be operated on by the President, Secretary/Treasurer and Assistant Secretary, or any two of them.
(c) The Management Committee shall have power to deal with moneys of the Association not immediately required upon such securities and in such manner as may from time to time be decided by the Management Committee.
36. Audit
The Statement of Accounts and Balance Sheet for the period of twelve months ending 30th June, duly certified as correct by the Auditor, shall be submitted to the Annual Meeting, and shall be subsequently dealt with as provide in Rule 26.

37. By-Laws
The Association shall have power to make and enforce Standing Orders and By-Laws consistent with these Rules, the Laws of the Game and Constitution of Royal New South Wales Bowling Association

38. Bowling Season
The bowling season shall commence on the first day of January in each year.

39. Championship and Other Competitions
(a) The greens of all affiliated Clubs shall be made available to the Association for the playing of any competition or match arranged by and under the control of the Association. Not more than three rinks in each seven.
(b) The Management Committee shall arrange Championship contests, open to all members affiliated with the Association, and provide trophies for winners and runners-up and may also arrange Pennant and other contests and provide trophies therefor.
(c) Prizes in cash, must not exceed the maximum stipulated by the Royal New South Wales Bowling Association
(d) The Pennants shall be played in two or more grades, numbered numerically. In the event of a club entering more than one side in one grade, such sides shall be designated alphabetically.
(e) The Match Committee shall carry into effect all instructions from the Management Committee with such contests.

40. Rules of the Royal New South Wales Bowling Association
In respect to any matter arising for determination by this Association not specifically provided for in these Rules the matter shall be determined according to the Constitution of the Royal New South Wales Bowling Association.

41. Club Tournaments
No Club shall conduct any tournament in which members of other Clubs are allowed to compete, and pay entrance fees, without first obtaining permission of the Management Committee, such permission to be applied for in writing, accompanied by a programme of the proposed tournament, and two months notice is required to be given to the Management Committee thereto. Prizes, if in cash, must not exceed the maximum stipulated in Rule 39(c).

42. Disputes and Objections
The Association shall have the power to settle all disputes on any matter relating to bowling subject to the Conditions of Play as set down by The Royal New South Wales Bowling Association

43. Disqualification
(a) The Match Committee shall have the power to prevent any Member of an affiliated Club from playing in any match or competition, on a representation in writing from the Secretary of the Club that he had not paid his subscription to the Club for which he has declared to play, or to any Club for which he formerly played, or (in the opinion of the said Committee) for any other sufficient cause.
(b) No Member of an affiliated Club shall play in any Association match or competition during the season for more than one Club without a written permit from the Match Committee
issued in terms of Rule 7(a) and 4(a). All Major Club Championships arc Association Competitions.
(c) A Club permitting a member to play in Association or other fixtures, without having first duly entered his name for registration as a member thereof by the Association and paid the full capitation and other prescribed fees thereto, shall be liable to such disqualification as the Match Committee may impose.

44. Pennant Travelling Fund
The Pennant Travelling Fund has been set up for the purpose of subsidising Association Club sides involved in Zone 7 and/or Royal New South Wales Bowling Association Pennant play-offs travelling outside the South Coast District Bowling Association affiliated Clubs. The funds shall be raised by entry fees on players as determined by the Management Committee, payable immediately on conclusion of the District Pennant season, and shall be invested in a special account in such financial institutions as determined by the Management Committee. Such account to be operated on as per Rule 35(a). Such funds shall be disbursed at the discretion of the Executive.

45. Indemnity
The Officers of the Association and the members of any Committee or Sub-Committee of the Association, duly appointed, acting in relation to any of the affairs of the Association, and every of them, and every of their Executors and Administrators, shall be indemnified and held harmless by the Association from and against all actions, costs, charges, losses, claims, demands and expenses which they or any of them, their, or any of their Executors and Administrators shall and may incur or sustain by or by reason of any act done. concurred in, or omitted in or about the executions of their duty or supposed duty in their respective Offices, except such (if any) as he or they shall incur or sustain by or through his or their own willful neglect or default respectively; and none of them shall be answerable for the acts or defaults of the other or others of them, or for their respective offices, or in relation thereto, except the same shall happen through his or their own willful neglect or default respectively.

46. Appointment of Proxies
No member shall attend or vote at any meeting of the association or of any committee of the association or vote at any election of the club as a proxy of another person if proxy voting is not allowed.

47. Funds - Source
(a) The funds of the association shall be derived from entrance fees and annual subscriptions of members, donations and, subject to any resolution passed by the association in general meeting, such other sources as the committee determines.
(b) All money received by the association shall be deposited as soon as practicable and without deduction to the credit of the association's bank account
(c) The association shall, as soon as practicable after receiving any money, issue an appropriate receipt

48. Common Seal
(a) The common seal of the association shall be kept in the custody of the public officer.
(b) The common seal shall not be affixed to any instrument except by the authority of the committee and the affixing of the common seal shall be attested by the signatures cither of two members of the committee or one member of the committee and of the public officer or secretary.

49. Custody of Books Etc.
Except as otherwise provided by these rules, the public officer shall keep in his or her custody or under his or her control all records, books and other documents relating to the association.

50. Inspection of Books Etc.
The records, books and other documents of the association shall be open to inspection, free of charge, by a member of the association at any reasonable hour.


Acknowledge amendments to:
Rule 2 1998
Rule 8 2002
Rule 23 (b) 2002
Rule 23 (a) 2006

Website: www.scdba.org.au

President: Joe Franklin
Secretary: Brian Rosen